Invoices by dictation. Checked before they get a number.
An agent for your invoices to business customers. You say what goes on the invoice, and the agent writes it, checks the main details required by law and assigns the next number as soon as you approve. The checks follow German VAT law, for businesses based in Germany.
What your agent does for you.
Dictate the invoice in chat, with recipient and line items
Prepares a draft from a file, such as a PDF or an Excel spreadsheet, for you to check
Checks the main details required by law before issuing and tells you what is missing
Numbers invoices in sequence, only when they are issued, with no gaps
Picks up a regular customer's address from their last invoice
You decide how much it does on its own, from drafts up to recurring invoices without checking back with you
Every invoice is stored unchanged and ready to download
Invoice to Müller Building Services: heating maintenance, three hours at 68 euros, plus 142.50 in materials.
Agent
I'll take the address from your last invoice to Müller Building Services. When was the job?
Owner
Wednesday.
Agent
Then the supply date is 23 September. 346.50 euros net, 412.34 euros with 19 per cent VAT. Shall I issue it?
Owner
Yes.
Agent
Issued as 2026-0014. You'll find the file with the invoice.
Example dialogue. The actual wording depends on your details and on the question asked.
Moments you know. It takes them off your plate.
It writes and checks the invoices you tell it to. Nothing is issued until you approve it, and you send the invoices yourself.
After the job, not on Sunday
The month's invoices sit on scraps of paper in the van and get written at the weekend.
You dictate them in chat right after the job, with hours and materials.
For every regular customer you type out the address again.
The agent picks it up from your last invoice to the same customer.
The breakdown is already in an Excel spreadsheet.
From the file it prepares a draft that you only need to check.
Before it gets a number
Only at your tax adviser's does anyone notice that the VAT ID was missing.
It checks the main details required by law before issuing and tells you what is missing.
A discarded invoice has left a gap in your numbering.
It assigns the number only when the invoice is issued, in sequence and with no gaps.
With two VAT rates on one invoice, you'd rather check the total twice.
It calculates to the cent and shows you the total before you approve.
Who may do what
Several people on the team should prepare invoices, but not everyone should issue them.
Each person has their own invoice agent, and issuing is reserved for owners and admins.
The maintenance invoice is the same every month.
You decide that it issues recurring invoices without checking back with you.
Notice under EU AI Act Article 50:All answers from this agent are AI-generated. On request, the agent hands off to your team.How we use AI
EU-Sovereign · GDPR · AI Act
Made in Germany. Hosted in Europe. The AI processing stays in the EU too, without US providers.
For the invoice agent that means: the invoices it writes, and your customers' details on them, are held here.
GDPR-compliant on EU servers
All calls, transcripts and knowledge data are hosted on Hetzner Cloud in Falkenstein and Nuremberg, with data processing in the EU. A DPA under Art. 28 GDPR is in place.
Hosting: Hetzner Online GmbH, Germany, ISO 27001:2022 certified (Falkenstein, Nuremberg)
AI processing runs with European providers in the EU, not with US corporations like OpenAI, Google or Amazon. No training on your data.
Speech recognition with EU processing and speech synthesis from a German provider, customers receive the named provider list in the dashboard.
Auto-deletion: 90 days by default, adjustable from 7 days
AI Act Art. 50: AI notice on by default
Since 2 August 2026, people must be told no later than first contact that they are talking or writing to an AI. With rinqo this notice is on by default in every channel.
Phone: the preset greeting says it is an AI; calls the agent places itself always open with it
Chat: notice always visible in the window. Email: notice below every reply from the agent
Generated images: AI label in the metadata, plus a visible label that is on by default
Penalty: up to €15M or 3 % global annual turnover, the lower amount for SMEs
Sources: GDPR Art. 28 + 32 · EU AI Act Regulation 2024/1689 · DSK guidance on artificial intelligence and data protection (German data protection conference, 2024). This overview does not constitute legal advice.
Frequently asked questions.
The names and addresses of both parties, your tax number (Steuernummer) or VAT ID (USt-IdNr.), the invoice date and number, and whether the totals add up. If any of these is missing, it tells you and does not issue the invoice. If the supply date is missing, it points that out as a note. For invoices up to €250 the law requires fewer details, and it takes that into account. The checks follow German VAT law.
An XML file, intended for invoices to businesses. You download it and send it yourself.
No. It writes invoices; it doesn't keep your books or give tax advice. That stays with you and your tax adviser.
You decide that in your team settings. Each person has their own invoice agent, and the invoices belong to the company. Issuing is reserved for owners and admins.
That's your email agent's job. When an e-invoice arrives in your inbox, it reads the sender, number, amount and due date straight from the file.
